A user might encounter many different types of errors when dealing with Excel files. This means that there is a problem with accessing the desired Excel file. Another standard error is saving a file or Excel document (spreadsheet). Several possible reasons for these errors and corresponding remedial actions can help resolve such issues. If a user is having difficulty opening an existing Excel file, one possible reason is that the file has been corrupted. In this case, the user should try to open the file in a different program, such as Word or Notepad. If the user is having difficulty saving a file or Excel document, one possible reason is that the file is read-only. The user should check the file’s properties to make sure that it is not set to read-only. Another possible reason for this error is that the file path is too long. The user should try to save the file in a shorter path. If the user is still encountering errors, they should contact customer support for further assistance.
What Error Messages do We Get When the Error Occurs?
Filenames must be valid for a file to be accessed. An invalid filename appears as an error message, similar to the following: “Filename not valid,” “The file could not be accessed,” “The path you entered, ‘<filename>’, is too long,” “<filename> could not be found,” or” ‘<filename>.<extension>’ could not be found (found in Excel 2000).” If you receive these error messages, check the filename for invalid characters and try renaming the file. If you are still unable to access the file, don’t hesitate to contact your administrator.
Top Reasons for “Excel File Name is not Valid” Error
One possible reason for the error ‘FileName is not valid’ while creating and saving, or opening an Excel file is that the file name includes characters that are not allowed. These characters might include: slashes ( / ), backslashes ( \ ), colons ( : ), asterisks ( * ), question marks ( ? ), quotation marks ( ” ), greater than or less than signs ( < > ), pipes ( | ), or periods ( . ) followed by a space.
If the file name includes any of these characters, you will need to rename the file and remove the offending character(s). Once the file has been renamed, try opening or saving the file again.
There are many reasons why a file may not be able to be located. The most common reason is that the file’s path, including the file name, exceeds the 218 number of characters limit. This can be due to various factors, such as an incorrect file name, a wrong path, an incorrectly given file location or drive, or a limitation of characters in the name of a folder. In addition, a backslash between folders can also cause problems. Finally, even if the file name is correct, the file may have been renamed or moved to another location, or it may have been accidentally deleted. If you cannot locate a file, it is recommended that you check all of these possible causes.
How to Fix the Error
Method 1: Open & Repair Feature
Excel is a powerful tool for working with data, but it can sometimes run into problems. If you’re having trouble opening or using a file, the ‘Open and Repair’ feature may be able to help. This feature is designed to repair damaged or corrupt files, and it can often fix common problems like missing data or formulas. To use the ‘Open and Repair’ feature, open Excel and select the file you want to repair. Then, click the ‘File’ menu and select ‘Open and Repair’. Excel will scan the file for errors and attempt to repair them. If the ‘Open and Repair’ feature cannot fix the file, you may need to contact Microsoft support for assistance.
Method 2: Disable the Add-Ins
If you find that you cannot open your Excel files, it may be due to an issue with one of the add-ins you have installed. To determine if this is the case, try opening the file in safe mode. If you can open the file in safe mode, then it is likely that one of the add-ins is causing the issue. You will need to disable or remove the offending add-in to resolve this issue. You can disable an add-in by going to File > Options > Add-Ins. You can select the add-in that you want to disable and click on the ‘Disable’ button. Alternatively, you can remove an add-in by going to File > Options > Add-Ins and clicking on the ‘Remove’ button. Once you have disabled or removed the offending add-in, you should be able to open your Excel files without any issues.
Method 3: Excel Repair Tool
Excel files can become corrupt for several reasons, including virus attacks, power surges, and hardware failures. It can be difficult or even impossible to open the file when this happens. Fortunately, many Excel repair tools and file repair software programs can help. Stellar Repair for Excel is one such program that can handle errors such as “Unable to read the file” or “file is corrupt and cannot be opened”. The software works by scanning the damaged file and extracting its data. In most cases, the data can then be saved to a new file, making it possible to reaccess the information. With Stellar Repair for Excel, there is no need to worry about corrupted Excel files.
Bonus Tips:
One of the essential user maintenance tips is to shut down your system correctly. Permanently close all applications before shut down to prevent any possible data loss or file corruption. In addition, make sure to update your anti-virus software regularly to keep your system protected from malicious attacks. Another important tip is to sort out possible issues in MS Excel before shutting down. Improper or unexpected shutdown of an excel sheet may result in corrupted excel files, so it is vital to take the time to ensure that everything is sorted before you close out for the day. By following these simple steps, you can help keep your system running smoothly and avoid potential problems.
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